Lay Employment Advisory Info

This Lay Employment Advisory information are intended for use by churches, circuits and districts within the Methodist church in Britain.

INTRODUCTION

Personnel Office graphic

The purpose of this pack is to help churches, circuits and districts in the recruitment and selection of employees and in the early stages of employment. The pack also identifies some of the issues that can arise during the employment relationship and offers advice on these matters.

As Christian employers, churches, circuits and districts are expected to operate ethically as well as within the statutory framework. Employees deserve to be employed competently and constructively. The pack takes account of good employment practice as well as current employment law.
 

You will find within the pack repeated advice to liaise with your District Lay Employment Secretary:

. at the start of all recruitment exercises
· over any subsequent employment issues which arise
· about any potential termination of employment.

The address of your District Lay Employment Secretary is normally to be found in the Synod Directory for your District or from Development and Personnel at Methodist Church House.

References to statutory regulations refer to mainland United Kingdom. Northern Ireland, the Isle of Man and the Channel Islands have different and/or additional legislative provisions which are not included in this document.

The pack is based on previous information published by the Connexional Team and has been prepared by Development and Personnel at Methodist Church House with help from District Lay Employment Secretaries.

This online information will be updated as and when necessary. Hard copies of this information can also be obtained as a pack from the Personnel Office, price £16.50 plus VAT. District Lay Employment Secretaries will be notified directly of any changes.

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The information contained herein is believed to be accurate at the date of publication. Whilst every effort has been made to describe the law accurately, the purpose of this publication is not to advise as to how the law may be applied and interpreted. The Methodist Church, its governing body the Conference, the Methodist Council acting on behalf of the Conference, or any of the Connexional Team accept no responsibility for any loss arising out of reliance on the information contained herein.


FULL VERSION OF THE LAY EMPLOYMENT ADVISORY PACK

Click here for April 2014 updates in the Lay Employment Advisory Pack.

Download a full version of the Lay Employment Advisory Pack (April 2014) (Pdf)

Alternatively, please scroll down to access individual section(s):

CONTENTS LIST

Please kindly note that the appendices relating to each of the following sections are listed in full at the end of this contents list

Index

SECTION 1: The Role of the District Lay Employment Secretary 
 

SECTION 2: Equal Opportunities 

Topics covered: The Church Perspective : Equal Opportunity Monitoring : The Law on Discrimination

Appendices (Word docs)

2.1 Equal Opportunity policy

2.2 Policy and Guidelines for appointment of people with a Criminal Record

 

RECRUITMENT CYCLE 

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PLEASE NOTE:

You will need to read the Safer Recruitment Policy and follow the 10 Step Procedure For All Recruitmentprior to starting any recruitment exercise.

The electronic copy of the policy can be downloaded from: www.methodist.org.uk/safeguarding
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SECTION 3: Exit Interview 
 

           3.1 Exit Interview Proforma
 

SECTION 4: Recruitment Stage 1: Approving the Post

Appendices (Word docs)

4.1 Appointment pro forma 
 

SECTION 5: Recruitment Stage 2: Preparing the Documents   

Topics covered: The Job Description : The Person Specifiaction : Income & Expenditure estimates for the Funding of the Appointment : The Advertisement : Draft Letter of Appointment : Statement of Terms and Conditions of Employment : Acknowledgement Letter : Application Form : Residency Arrangement

Appendices (Word docs)

5.1 Example Job Description 1 - Lay Employee

5.2 Example Job Description 2 - Caretaker

5.3 Example Person Specification 1 - Lay Employee

5.4 Example Person Specification 2 - Caretaker

5.5 Blank Person Specification pro forma

5.6 Role profile requirements 

5.7 Bank Holiday Calculation Sheet

5.8 Example application form

5.9 Example application form (minimum)

5.10 Equal Opportunities Monitoring form  

5.11 Letter responding to a request for an Application Pack 

SECTION 6: Recruitment Stage 3: Processing Applications

Topics covered: Responding to Enquires : Shortlisting : Planning for the Interview : Applicants with Criminal Record :

Appendices (Word docs)

6.1 Shortlisting scoresheet 
 

SECTION 7: Recruitment Stage 4: The Interview and After  

Topics covered: Preparing for the Interview : Interview Questions : The Role of the Chair - Checklist : Assessing the Candidates : References : Tips for giving Feedback to Candidates : Candidates with Disability : Record Keeping

Appendices (Word docs)

7.1 Interview scoresheet 

7.2 Reference Pro-forma
 

SECTION 8: Recruitment Stage 5: Making an Offer of Employment  

Topics covered: Verbal Offers : Conditional Offers : Start date : Written Confirmation : Written Statement of Terms and Conditions : Guidance Notes on the content of the Written Statement : Disclosure : Pre-Employment Checks 

Appendices (Word docs)

8.1 Model letter of appointment - written statement to follow (long)

8.2 Model letter of appointment - with written statement (short)

8.3 Written statement of terms and conditions - minimum

8.4 Written statement of terms and conditions - full

8.5 Disciplinary and Dismissal procedure

8.6 Grievance procedure

8.7 Health and Safety procedure

8.8 Rehabilitation of Offenders Act 1974 - Spent and Unspent Convictions

8.9 Medical questionnaire  
 

SECTION 9: Pensions   
 

           Appendix (Excell doc)

            9.1 Modified staging dates for employers on the Centrar Payroll as at April 2012

IMPORTANT UPDATE ON PENSIONS AUTO ENROLMENT STAGING DATES:

For those employers on the Central payroll as at April 2012, the staging dates have been deferred until April or May 2016.  A list of the modified staging dates, together with each employer's TPR reference number is available in Appendix 9.1

Any employers who have joined the central payroll after this date will either retain their staging date applicable to their PAYE reference as at April 2012, or if they are a new employer since 2012, their staging date will be as per the timeline which is available from the gov.uk website:

https://www.gov.uk/government/news/new-timetable-clarifies-automatic-enrolment-starting-dates


SECTION 10: Pay Issues
 

Topics covered: The National Minimum Wage : The Living Wage : Honoraria/Payments to Volunteers : Guidance for Local Pay Arrangements - Local Religious Centres : Income Tax : Sick Pay Calculations

Appendices (Word docs)

10.1 Setting a salary
 

SECTION 11: Residency Arrangements 

Appendices (Word doc)

11.1 Conditions of Residential Occupancy 
 

SECTION 12: Information Specific to the Employment of Children & Youth Worker  

Topics covered: Issues to consider before recruitment : Providing support/management structure : Selecting the Line Manager
Job Description : Appointment of Qualified Workers : Terms and Conditions of Employment : Advertising
Information and Support Sources
 

SECTION 13: On-going Employment Issues 

Topics covered: Managing Performance : Variations to Contracts : Termination of Contracts : Redundancy : Retirement : Giving : References : Maternity, Paternity, Parental, Adoption Leave and Pay : Request from Parents for Flexible Working : Lone Working

Appendices (Word docs)

13.1 Redundany Policy (template)

13.2 Statutory redundancy payment

13.3  Guidance: Risk Assessment for Lone Workers 

13.4 Risk Assessment Form for Lone Workers

13.5 New and Expectant Mothers Risk Assessment Form
 

SECTION 14: Other Employment Legislation 

Topics covered: Data Protection Act : Working Time Regulations : Information Sources


ADDITIONAL DOCUMENTS

Good Practice Guide: Holidays and holiday pay (Pdf)
Good Practice Guide: Performance management (Pdf)
Good Practice Guide: Managing Individual Redundancies (Pdf)

Probation: Line manager briefing on effective management of the probationary period

Exit Interview Pro forma                  

Maternity Leave Guidance (Word doc) 
New & Expected Mother Risk Assessement Form (Word doc)
Paternity Leave Guidance (Word doc) 
Parental Leave Guidance (Word doc) - Under review
Adoption Leave Guidance (Word doc) - Under review

Information on auto-enrolment


If you require any assistant with the above please contact the Development and Personnel Office on 020 7486 5502.

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Feedback & copyright

Methodist churches are free to use this Lay Employment Advisory Information for their own use. Any other organisations or individuals wishing to reproduce the material must contact the Methodist Church for permission. The material is copyright and cannot be used commercially without permission.

© Trustees for Methodist Church Purposes, 2010


For further information contact the Methodist Church Development & Personnel Office
Methodist Church House, 25 Marylebone Road, London NW1 5JR
Tel:
020 7486 5502 

 

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