For Workers and Group Leaders

If you are considering or already planning to bring a group to 3Generate 2018, there is information for you on this page and there are videos on 3GenTV to help you with adding information to the iKnow Church system or to find out more about Pontins and the event this year.

In addition, here are some other links that may be of interest to you, your group, their parents and to your church/circuit/district:

Group Leader Responsibilities

Group leaders (adults bringing groups to 3Generate) should be appointed/approved by their church, circuit or district.

Group leaders will have overall responsibility for their group and will need to obtain the necessary age, dietary and medical information for the children and young people in their group and add this to our event management system (powered by iKnow Church). Logins will be sent to leaders (these will be new logins for 2018).

Group leaders, together with their team, will need to obtain consent for each under-18 in their group – we will provide a form for this nearer to the event (it needs to be signed by parents/guardians/carers close to the date of the event). The signed parent/carer consent form should be retained by the the Group Leader, a copy uploaded to the event management system and the original brought to the event in case it needs to be referred to.

3Generate 2018 - Leader Information Days

Information days for leaders are held across the country, with the final two taking place in September.  We recommend that at least one leader from every group attends but all are welcome and you don't have to attend the same meeting together.

These information days include details about the event and the site, expectations of leaders, safeguarding and accommodation allocation.

Refreshments and lunch are included. Travel expenses will be reimbursed. There are two dates left to book for:

  • Saturday 1 September, 11am-3pm, Birmingham
  • Tuesday 25 September, 11am-3pm, London

Further details about these days were emailed to Group Leaders - reminders will be sent to everyone over the summer, including any new bookings.

Bringing your group to 3Generate

Firstly, thank you for undertaking this – we are looking forward to welcoming you, your fellow leaders and the members of your group.

The expectation is that each group will bring sufficient leaders to care for their number of under-18s:

  • each group will have a minimum of two leaders
  • for larger groups a ratio of one leader to six children/young people aged under 18 will be required
  • mixed gender groups will need at least one male and one female leader.

Each group will require one Group Leader who will act as a key contact. Where smaller groups have two or three leaders, they may in reality share responsibilities equally, however, for the purposes of establishing a key contact for each group, please choose one person to have a Group Leader ticket (don’t worry this can be changed).

We understand that some churches may not have sufficient Youth / Children's Leaders / Workers and in some cases none, however, adults appointed through the safer recruitment process and in possession of a current DBS certificate covering "Regulated Activity" may be appointed for the purpose of the event. All adults attending the event will need to have been recruited within their local context via a process of safer recruitment and should attend 3Generate with the agreement of their minister or Circuit Superintendent. Details about safer recruitment can be found further below.

Guidance with regard to the under-18 /leader ratio

3Generate 2018 has been designed to be an event where youth and children’s leaders can bring along their own groups, be accommodated close to them and care for them throughout the weekend. There is no provision for adults to attend the event other than in the role of a leader with a group or as a contributor or volunteer.

The stated ratio of 1 leader for every 6 under-18s for groups with more than 12 under-18s has been designed to ensure sufficient care and supervision of our children and young people throughout the event. Generally, the ratio should not be exceeded. However, we understand that in some circumstances this may need to be the case so where this is required we encourage extra support to attend. If your group consists of smaller groups joining together (a few churches within a circuit, for example) and you have leader numbers above the ratio, all the leaders may still attend providing one or more leaders share some of the group's spare leader capacity and apply to volunteer. Volunteering may be part or full time so if you have any leaders who can spare a few hours, please ask them to apply when Volunteering is launched in May. More details about volunteering can be found here.

Safer recruitment

All group leaders and leaders accompanying groups to 3Generate will need to have gone through a process of safer recruitment within your local church, circuit or district (including parents or carers attending with young people with additional needs).

By safer recruitment, we would expect each person attending as a leader or carer to have:

  • completed an application for their role in the church or as a 3Generate leader (including parents)
  • provided 2 referees from which satisfactory references have been received
  • been subject to a DBS check, including a barred list check for children (as this is “regulated activity” because of overnight care)
  • had an interview/discussion with a church leader.

DBS checks should be renewed at least every 5 years and we would encourage making use of the “update service”. Please refer to your church secretary or minister to organise or renew, if required.

Volunteering at 3Generate

Are you passionate about making a difference to children and young people? If so, even if you're not bringing a group this year, please consider volunteering for 3Generate 2018. If you are bringing a group and know others who would be brilliant as chalet hosts, stewards, helping set-up the event on Friday or anything else, please encourage them to view our volunteer role descriptions.

To run this year's event, we are going to need a large number of volunteers with various skills - part-time and full-time, residential and non-residential, before, during and after the event.

Leaders attending with their groups who have some spare capacity are welcome to apply and this can be part-time, according to the needs of your group.

Contact us

If there's anything else you'd like to know about 3Generate that isn't covered online, or if you need help with your booking, please contact us here:


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