Bringing a group to 3Generate


On this page:

Welcome to 3Generate 

Firstly, thank you for undertaking this – we look forward to welcoming you, your fellow leaders and the members of your group.

3Generate 2020 | 30 October - 1 November

Further details about our next event at the Birmingham NEC will be released soon. 

Registration: Wednesday 29th April 2020

Booking tickets: Wednesday 3rd June 2020

Stay tuned to find out more information about 3generate 2020 early April. 

Ratio of leaders to under-18s

The expectation is that each group brings sufficient leaders to care for its number of under-18s (by leaders we mean any safer-recruited adults accompanying and caring for the children and young people in their group):

  • each group should have a minimum of two leaders
  • for larger groups, a ratio of one leader to six children/young people aged under 18 is required
  • mixed gender groups will need at least one male and one female leader
  • extra leaders may be required to care for participants with additional needs (aged 8-23).

Although, in reality, the leaders within the group may share responsibilities equally, when registering please choose one person to act as the "Group Leader" and therefore our main contact (don't worry this can be changed). 

We understand that some churches may not have sufficient Youth / Children's Leaders / Workers and, in some cases, none. However, adults appointed through the safer recruitment process and in possession of a current DBS certificate covering "Regulated Activity" may be named as leaders for the purpose of the event. All adults attending the event need to have been recruited within their local context via a process of safer recruitment and should attend 3Generate with the agreement of their minister or Circuit Superintendent. Details about safer recruitment can be found further below.

Further details about the under-18 / leader ratio

3Generate has been designed as an event where leaders bring their groups, are accommodated close to them and care for them throughout the weekend. The event is for 8-23 year olds, so there is no provision for adults to attend the event other than in the roles of leader with a group, a contributor or a member of the 3Generate Delivery Team (staff and volunteers).

The ratios mentioned above (of one leader for every six under-18 year olds, a minimum of two leaders per group and at least one male and one female leader for mixed gender groups) have been designed to ensure sufficient care and supervision of our children and young people throughout the event. Generally, the ratio should not be exceeded. However, we understand that, in some circumstances, this may need to be the case so where this is required we encourage extra support to attend.

If your group consists of smaller groups joining together (a few churches within a circuit, for example) it is acceptable for the leaders to share responsibility across the wider group, especially if that helps with ensuring an appropriate gender mix of leaders.

Key information

Links to web pages with useful 3Generate information:

Leaders' Days 

Information days for leaders are held across the country. As well as updates about the event (including Safeguarding) and how to complete your details and your groups' details on the iKnow Church event management system, the Leaders' Days will focus on enabling your 8-23 year olds to engage with the event, with the 3Generate Manifesto and to make the most of this opportunity to share what matters to them with the wider church. 

Dates for 2020 will be confirmed as soon as possible.

All Leaders' Days commence at 11am and finish at 3pm. 

These information days include details about the event and the site, expectations of leaders, safeguarding and accommodation allocation.

We understand that plans may change but as we invest a lot of time and money to support 3Generate leaders by providing these days, please let us know with as much notice as possible if you're unable to attend. Also, please do not arrive without booking, as we may not be able to accommodate you if the room capacity has been reached. Thank you.

Leader responsibilities

Leaders (adults bringing groups to 3Generate) should be appointed/approved by their church, circuit or district.

Leaders have overall responsibility for their group and need to obtain the necessary dietary and medical information for the children and young people they bring. This should be added to the booking system by 30 September 2020, at the latest. 

All leaders need to update their own details and upload a scan or photo of their DBS certificate.

Leaders will need to obtain consent from parents/guardians for each under-18 year old in their group. A form for this can be found on the Forms page or an existing local consent form may also be used. The consent form needs to be signed by parents/guardians close to the date of the event. The signed consent form should be retained by the the Group Leader and a copy brought to the event in case it needs to be referred to. It is also possible to upload a copy to the iKnow Church system, if helpful.

Safer recruitment

All leaders accompanying groups to 3Generate will need to have gone through a process of safer recruitment within their local church, circuit or district (including parents or carers attending with young people with additional needs).

By safer recruitment, we would expect each person attending as a leader (or carer) to have:

  • completed an application for their role in the church or as a 3Generate leader (including parents)
  • provided two referees from which satisfactory references have been received
  • been subject to a DBS check, including a barred list check for children (as this is “regulated activity” because of overnight care)
  • had an interview/discussion with a church leader.

DBS checks should be renewed at least every 5 years. Please refer to your church secretary or minister to organise or renew, if required.


This Connexional Year is the "Year of Testimony" and our theme at 3Generate is "Where is God in my story". We pray that being part of this year's 3Generate will be a valuable part of your faith story. The theme for 3Generate 2020 will confirmed in the summer.


More details will be confirmed in the spring but in the meantime, we thought you may like to know that groups will sleep in a tented village inside the NEC, with members of the same group clustered together. All leaders will have walk-in tents with beds and mattresses supplied. Children and young people will be in tents holding 2-3, with sleeping mattresses provided. Leaders and participants sleep in their own sleeping bag or duvet, with their own pillow. Provision will be made for inclusion and accessibility in accommodation. Showers will be provided. There will be a rest space for the leaders at The Well.

Contact us

If there's anything else you'd like to know about 3Generate that isn't covered online, please contact us.


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