Bringing a group to 3Generate
On this page:
Welcome to 3Generate
Firstly, thank you for undertaking this – we look forward to welcoming you, your fellow leaders and the members of your group.
The expectation is that each group brings sufficient leaders to care for its number of under-18s (by leaders we mean any safer-recruited adults accompanying and caring for the children and young people in their group):
- each group should have a minimum of two leaders
- for larger groups, a ratio of one leader to six children/young people aged under 18 is required
- mixed gender groups will need at least one male and one female leader
- extra leaders may be required to care for participants with additional needs (aged 8-23).
Although, in reality, the leaders within the group may share responsibilities equally, when registering please choose one person to act as the "Group Leader" and therefore our main contact (don't worry this can be changed).
We understand that some churches may not have sufficient Youth / Children's Leaders / Workers and, in some cases, none. However, adults appointed through the safer recruitment process and in possession of a current DBS certificate covering "Regulated Activity" may be named as leaders for the purpose of the event. All adults attending the event need to have been recruited within their local context via a process of safer recruitment and should attend 3Generate with the agreement of their minister or Circuit Superintendent. Details about safer recruitment can be found further below.
Further details about the under-18 / leader ratio
3Generate has been designed as an event where leaders bring their groups, are accommodated close to them and care for them throughout the weekend. The event is for 8-23 year olds, so there is no provision for adults to attend the event other than in the roles of leader with a group, a contributor or a member of the 3Generate Delivery Team (staff and volunteers).
The ratios mentioned above (of one leader for every six under-18 year olds, a minimum of two leaders per group and at least one male and one female leader for mixed gender groups) have been designed to ensure sufficient care and supervision of our children and young people throughout the event. Generally, the ratio should not be exceeded. However, we understand that, in some circumstances, this may need to be the case so where this is required we encourage extra support to attend.
If your group consists of smaller groups joining together (a few churches within a circuit, for example) it is acceptable for the leaders to share responsibility across the wider group, especially if that helps with ensuring an appropriate gender mix of leaders.
Links to web pages with useful 3Generate information:
- More about the event
- How to book
- The leader playlist on our 3GenerateTV YouTube channel. Here you can meet Sanya and Chloe to find out more about bringing a group and what to expect at Pontins.
- Sneak peek and news
- 3Generate Forms
- The 3Generate Manifesto and other resources to use year-round. This includes the new Getting the best out of 3Generate session plan to use with your children and young people. You can also visit the Agents of Change page.
- Youth President and Youth Reps pages. Please encourage your group members to find out more about these roles, help them understand what they will be voting for in the 3Generate elections and perhaps inspire some to apply!
Information days for leaders are held across the country. As well as updates about the event (including Safeguarding) and how to complete your details and your groups' details on the iKnow Church event management system, the Leaders' Days will focus on enabling your 8-23 year olds to engage with the event, with the 3Generate Manifesto and to make the most of this opportunity to share what matters to them with the wider church.
The final date for 2019 is:
- Saturday 12 October, St Luke's Church, Great Colmore Street, Birmingham, B15 2AT
All Leaders' Days will commence at 11am and finish at 3pm.
These information days include details about the event and the site, expectations of leaders, safeguarding and accommodation allocation.
To register as a leader and/or to book for the Leaders' Days, please email us.
We understand that plans may change but as we invest a lot of time and money to support 3Generate leaders by providing these days, please let us know with as much notice as possible if you're unable to attend. Also, please do not arrive without booking, as we may not be able to accommodate you if the room capacity has been reached. Thank you.
Leaders (adults bringing groups to 3Generate) should be appointed/approved by their church, circuit or district.
Leaders have overall responsibility for their group and need to obtain the necessary dietary and medical information for the children and young people they bring. This should be added to our event management system (powered by iKnow Church) by Monday 7 October. Please watch the video at the end of this page for how to use the system.
All leaders need to update their own details and upload a scan or photo of their DBS certificate.
Leaders will need to obtain consent from parents/guardians for each under-18 year old in their group. A form for this can be found on the Forms page or an existing local consent form may also be used. The consent form needs to be signed by parents/guardians close to the date of the event. The signed consent form should be retained by the the Group Leader and a copy brought to the event in case it needs to be referred to. It is also possible to upload a copy to the iKnow Church system, if helpful.
All leaders accompanying groups to 3Generate will need to have gone through a process of safer recruitment within their local church, circuit or district (including parents or carers attending with young people with additional needs).
By safer recruitment, we would expect each person attending as a leader (or carer) to have:
- completed an application for their role in the church or as a 3Generate leader (including parents)
- provided two referees from which satisfactory references have been received
- been subject to a DBS check, including a barred list check for children (as this is “regulated activity” because of overnight care)
- had an interview/discussion with a church leader.
DBS checks should be renewed at least every 5 years. Please refer to your church secretary or minister to organise or renew, if required.
The current theme for the 2018-2019 Connexional Year is Courageous. Youth President, Jasmine Yeboah, issued this challenge to children and young people: "I dare you to be different. I dare you to be yourself. And I dare you to be courageous."
Coming soon - the 2019-2020 Youth President's theme.
3Generate has exclusive use of the Pontins site for the whole weekend. The site has a perimeter fence and the gate is manned 24-hours a day. Night stewards patrol the accommodation areas at night.
Groups stay in chalets adjacent to their leaders, who are responsible for their care throughout the event. Leaders allocate rooms within the chalets to their group members.
Leaders and participants sleep on beds in the chalets using their own sleeping bag or duvet and pillowcase (to go on the pillow provided).
Accommodation at Pontins in Southport is arranged in chalet blocks on two floors. Typically, a chalet block may have five chalets on the ground floor and five chalets on the first floor. Access to the first floor chalets is via external staircases and a continuous veranda along the front of the chalets. All chalets are accessed from the front.
Watch the video below to find out how to update your details and those of the children in your group on the event management system (powered by iKnow Church). Emails to create login passwords will be sent to leaders in mid-August.
If there's anything else you'd like to know about 3Generate that isn't covered online, please contact us.